o you need help planning an off-site meeting? Splacer has some tips for you to plan a successful and stress-free meeting in a new space. If your team is used to their home offices, it can be a challenging transition to begin meeting in-person. But your employees need to interact and bond in-person to build trust between each other. While video conferencing and emails are efficient methods of remote communication, you cannot deny the necessity of in-person relationships. Read below to find out the key to empowering your employees in a unique offsite. We have thousands of hybrid offices to inspire your teams no matter where they are, so enjoy these tips to planning an off-site to build company culture!
Choose spaces to inspire your team to do their best work.
Does your team work better in the morning in a quiet space? Or do your employees thrive in a louder environment at night? Decide what type of space to choose first, and then search on Splacer for the right fit for your hybrid team. Pro tip: send out a survey using Google Forms and have your team vote on which offsite they prefer!
Support the use of underutilized spaces to create a sustainable environment.
For example, Splacer has beautiful art galleries you can rent out for a team meeting. Book these galleries in the morning so ample light can flood the open space, making for a welcoming and warm work environment. Then, head to an indoor venue with light fixtures at night to keep the workflow. With Splacer, on-demand spaces never go to waste!
Space matters!
Choose a layout and ambiance that fits your company needs. Do you want a large conference room with lots of seating? Or do you need a small apartment to brainstorm ideas? Some spaces have more amenities than others, while some have a better location with more parking. Depending on your team, book a space that is convenient and comfortable!
Review the additional providers and amenities to make sure that all is in place.
For instance, confirm the required equipment rentals or food delivery services. Make sure you have enough coat racks, snacks, and coffee. Speak with your host if you have any questions about timing or scheduling. Ask for confirmation of all drop-offs and pick-ups to ensure everything is running according to schedule. Communication is key!
Splacer has event planning tips to plan an off-site for the first time. Refer back to these four points before you book a space to make sure your meeting is the best for your hybrid team. The transition from at-home to in-person meetings will be smooth when you book early, communicate with your team, and come prepared. Don’t forget to tag us on Instagram at @splacer.co if these tips help you!
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